2021-2022 Catalog Updates

Refunds

Tuition is refundable only when a student “officially” withdraws from a course/s according to the schedule documented in the refund policy. Students who are withdrawn from a course/s for disciplinary reasons or a breach of conduct forfeit the right to a refund of any portion of their tuition and fees. 

If students neither pay for nor attend course/s for which they are registered, they will be withdrawn from the course/s for nonpayment and their accounts credited at 100% tuition. If students should attend courses without having paid for them, they will be withdrawn from the course/s at their request, and their accounts credited according to the applicable Tuition Refund Schedule.

To officially withdraw from a course/s, students must contact their Advisor or the Office of the Registrar to initiate the process. If the student is eligible for a tuition refund according to University policy, the date that the student contacts his/her Advisor or the Office of the Registrar will determine the amount of the refund. Appeals solicited for extenuating circumstances (hardship, medical, or other related reason) requested outside of the refund schedule may require documentation pending the decision of CityU's Withdrawal Committee.

All refunds solicited by students receiving financial aid will be referred to the Office of Student Financial Aid for review in accordance with relevant financial aid program requirements or governmental regulations.

If a student waits until the end of the term to withdraw from a course, there will be no course tuition refund or credit balance on the student’s account. If repeating the course is needed, the student will be required to pay the tuition upon re-enrollment in the course.

When submitting refund requests, students may indicate their desired disposition of the funds. If no specification is received the refund will stay on the student’s account. If reimbursement is requested and payment was originally made by credit card, the same account will be credited directly. Otherwise, students must indicate that they either elect to receive the refund by check or that they wish to keep the funds in their City University of Seattle account to be applied to the cost of future registrations. Any credit balances of less than one dollar ($1.00) that remain on students’ accounts at the end of the fiscal year (6/30) will be written off with the exception of credit balances originating from federal financial aid or veteran benefits. Federal financial aid or veteran benefits with unclaimed credit balances of one dollar ($1.00) or less will be returned to the originating agency.

Tuition Refund Schedule - General

Session Percent of Refund    
   100% 50%  0%
 10-Week Regular Session &

 10-Week Distance Learning Sessions

 Up to day 7 Day 8-21 Day 22+
 5-Week Session One & 

 5-week Distance Learning Sessions

 Up to Day 1 Day 2-7 Day 8+

Course refunds are calculated from the start day of the session that the course falls within, not the start date of the course. 

Students receiving financial aid are referred to the Refund and Repayment Policy under Federal and State Assistance Programs in the financial section of the CityU of Seattle Catalog. 

Tuition Refund Schedule - Oregon

 Session  Percent of Refund      
   100% 50% 25% 0%
 10-Week Regular Session &

 10-Week Distance Learning Sessions

 Up to day 7 Day 8-21 Day 22-28 Day 29+
 5-Week Session One & 

 5-week Distance Learning Sessions

 Up to day 1 Day 2-7 Day 8-21 Day 22+

This refund policy applies to students who reside in Oregon and are enrolled in distance learning courses or who are enrolled in internships with placements in Oregon schools.

Course refunds are calculated from the start day of the session that the course falls within, not the start date of the course. 

Students receiving financial aid are referred to the Refund and Repayment Policy under Federal and State Assistance Programs in the financial section of the CityU of Seattle Catalog.

 

Tuition Refund Schedule - Europe

Students enrolled in a CityU program via a partnership in Europe must refer to the local partner refund policy which applies to CityU courses in that particular location. 

 

(Policy #2400.19)

 

Military Tuition Assistance - Refunds and Refund Schedule

Military tuition Assistance (TA) is a U.S. Department of Defense program, and is awarded to a student under the assumption that the student (military service member) will attend school for the entire period for which the assistance is awarded.   When a student withdraws, the student may no longer be eligible for the full amount of tuition assistance funds originally awarded.

To comply with U.S. Department of Defense Policy, City University of Seattle will return any unearned tuition assistance funds on a proportional basis through the 60% portion of the period for which the funds were provided.   Tuition assistance funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.  Any unearned tuition assistance funds will be returned directly to the military service, not to the student.   The calculation of the return may result in the student owing a balance to the University.

If the student withdraws due to a military service obligation, the University will work with the student to identify a solution that will not result in a student debt for the returned tuition assistance portion.

Calculation of Refund

A student's official withdrawal date is used as the last date of attendance and to calculate earned percentage of TA.  When a student "officially" withdraws (drops) from a course, the date of the withdrawal will be used as the last date of attendance.  If a student receives a "UW" grade for a course, that is considered an "unofficial" withdrawal.  For unofficial withdrawals, the University will determine the last date of attendance based on the last date a student made a contribution to the class or submitted an assignment as verified by the course instructor.  

Once the last date of attendance is determined, the University will recalculate TA eligibility based on the following formula:  Number of days completed/Total days of the course (start to end date)
= percent earned.

Tuition Refund Schedule -Tuition Assistance Funds

5 Week Course*

Day 1: 100% •  Day: 2 94% Day 3: 91% Day 4: 89% •  Day 5: 86% •  Day 6: 83% • Day 7: 80% Day

8: 77% Day 9: 74% Day 10: 71% Day 11: 69% •  Day 12: 66% • Day 13: 63% Day 14: 60% • Day

15: 57% Day 16: 54% •  Day 17: 51% •  Day 18: 49% •   Day 19: 46% •  Day 20: 43% •  Day 21: 40%

Day 22+: 0%

 

10 Week Course*

Day 1 -  7:100%  •  Day 8: 89% •  Day 9: 87% •  Day 10: 86% •  Day 11:  84% •  Day 12: 83% •  Day 13:

81% •  Day 14: 80% •  Day 15: 79% •  Day 16: 77% •  Day 17: 76% Day 18: 74% •  Day: 19 73% Day

20: 71% •  Day 21: 70% •  Day 22: 69% •  Day 23: 67% •  Day 24: 66% Day 25: 64% •  Day 26: 63%

Day 27: 61% •  Day 28:  60% •  Day 29: 59% •  Day 30: 57% •  Day 31: 56% •   Day 32: 54% •  Day 33:

53% •  Day 34: 51% •  Day 35: 50%• Day 36: 49% •  Day 37: 47% •  Day 38: 46% •   Day 39: 44% Day

40: 43% Day 41: 41% Day 42: 40%• Day 43+: 0%

 

Note: The educational institution's week of instruction is counted as 7 days.

 

(Policy 2400.20)